Message of the Month

**With the holiday season fast approaching, we need your help. Please send your information to EPS as early as you can, preferably, so you have your paper HAP and TRACS files in to EPS by the first of the month. In order for us to process your voucher, it is essential that you respond to all requests for information within a 24-36 hour time period, or it is likely that we will revise your voucher. Thank you so much for your cooperation.**

TRACS User Recertification Notification

Begins: September 1, 2017
Ends: December 31, 2017

The TRACS web page has been updated to include the following:

TRACS 2017 Mandatory User Recertification (Video) ( https://goo.gl/bQH5qC )
TRACS 2017 User Recertification Training Q&A ( https://goo.gl/w1QZyS )

You can access the video and Q&As under “TRACS Documents” at: https://goo.gl/1BVpej
A copy of the TRACS Recertification Internet User’s Guide for external users is located under “What’s New” on the TRACS page: https://goo.gl/ejkwZi

Questions relative to the FY 2017 TRACS Annual User Recertification requirement should be addressed to TRACS@hud.gov or the Helpdesk at 1-800-767-7588.

New Notice From HUD/REAC

Because many HUD/REAC inspectors also double as FEMA inspectors, some of you who have inspections currently scheduled will likely experience cancelations as these inspectors head off to TX and FL. These postponements and/or cancelations are likely going to take place throughout the nation as FEMA pulls inspectors from every state.

Message from HUD/REAC to REAC Inspectors (in part):

“REAC/FEMA inspectors may reschedule any/all scheduled inspections”

“We will allow extensions up to 90 additional days to complete inspections”

“We will allow for alternate inspectors to complete scheduled inspections”

“Inspections can be canceled without penalty to inspector”

“For inspections not yet scheduled, they may be marked ‘uninspectable’”

In summary, there is likely to be many inspection schedules changed or canceled with little to no notice to the property. If you are currently scheduled, I suggest you contact your inspector to verify he/she is still planning to complete your inspection.

DUNS Number Required on All Voucher Submissions – NEW INFORMATION AS OF 7/31/17! ALL DECEMBER VOUCHERS MUST HAVE A DUNS NUMBER, SO DON’T WAIT!!

This memorandum ( https://goo.gl/PL8AxZ ), dated June 2, 2017, implements the requirement to include the Dun & Bradstreet’s (DB) Data Numbering System (DUNS) Numbers on all vouchers submitted to Tenant Rental Assistance Certification System (TRACS). Effective December 1, 2017, approximately six months from the date of this memorandum, vouchers that do not contain an active DUNS number will generate a Tenant Rental Assistance Certification System (TRACS) fatal error and will not receive payment until corrected. For technical support questions regarding a DUNS number, contact the SAM Federal Service Desk at 1-866-606-8220. For other questions regarding this memorandum, contact Danielle Garcia at Danielle.D.Garcia@hud.gov.

Memorandum link: https://goo.gl/PL8AxZ

*****They may have changed, so check out TRACS 2.0.3.A Final Industry Specification Documents at https://goo.gl/1BVpej ****